Does everyone turn to you to plan a group holiday for friends or family? Then you're in the right place.
With years of experience helping groups plan their holidays at Top of the Woods in stunning Pembrokeshire, Wales, we have all the tips and tricks to make your group glamping a stress-free success.
Whether you're planning a glamping holiday for large groups, a trip for a special birthday, a university reunion, or a celebration "just because", check out our top 6 tips for planning a group holiday.
1. 'Save the date' for your group holiday!
With our busy lives, getting a date that suits everyone can be the hardest thing to sort out.
However, the quicker you find dates to suit everyone on the group holiday the better. Remember school holidays and weekends can get booked up months ahead - the longer your lead time, the more likely you'll secure your perfect place.
One app I'd recommend is Doodle - especially if you are planning a glamping holiday for a large group. It's super easy:
select the dates, e.g the weekend in June
send out a link to the calendar
people vote for the best weekends for them.
(So, you can avoid the back and forth of people explaining Auntie Alice might be coming that weekend but hasn't confirmed yet!)
Date fixed, create a WhatsApp or Messenger Group designed for the group holiday so everyone is in the loop. Make it easier for the quieter ones by contacting them individually.
2. Glamping for large groups near me?
So where are you going to meetup? Find out by agreeing on a travel time for everyone in your group (i.e 3 hours to the destination) and use that to narrow down your location. You may all be dotted around the UK, but this way you should be able to find an area everyone can happily get to.
Don’t shy away from the fact you are coming as a group, when booking your glamping group accommodation. Talk about it!
At our glamping and camping site, Top of the Woods, we just love a group get together! I recommend getting in touch to tell us more about your group holiday after booking the accommodation:
who's coming?
what's the occasion?
do you have any special requirements?
This makes it so much easier to give you the best stay possible.
3. How to pay for your Group Holiday?
Group Accommodation to Suit Everyone's Budget
Another challenge when organising a group holiday is that everyone wants different things and has varying budgets (or it certainly feels that way!) Some of your friends will budget down to the last penny, whilst others have a more relaxed approach to their holiday funds.
How do you keep everyone happy?!!
Our advice is:
if it’s a family getaway, try to get a price range per family.
for couples/friends, find out what they want to spend per person per night.
This can guide you when you are looking for your perfect holiday accommodation.
At Top of the Woods, we have a range of accommodation to suit any budget. From camping, where guests bring their own tents, to glamping options for those who don’t own camping equipment or prefer luxury group glamping.
Glamping for large groups
If you are planning a glamping holiday for a large group of family and friends, why not hire exclusively?
We offer groups the opportunity to hire one of our camping and glamping meadows for exclusive use - by booking all the accommodation in that area. There's no extra charge to hire the meadow.
This gives you the option to hire extra group packages, for example, outdoor camp kitchen for your stay, a large BBQ for the night, or group event shelters.
For big group glamping, this can really make your holiday extra special!
Exclusive Hire of Camping & Glamping Meadows
Safari Lodge Meadow – Sleeps between 16-20 people across 4 lodges in a king-size, 2 single beds and 1 sofa bed). Each safari lodge has their own toilet & showers next to the lodges.
Pioneer Camp Meadow – Sleeps between 27–36 people across 9 Pioneer Lodges, in a king-size and two single beds. This meadow has 2 toilets, 2 hot showers and camp wash up facilities.
Nature Dome Meadow – Sleeps between 12–16 people across 4 Nature Domes in a king-size & 2 single beds.
Campervan Pitches – Sleep up to 12 people across 2 large campervan pitches
Camping Meadow – 16 tent pitches (with also the option to hire up to 4 bell tents).
4. How to arrange catering for your group glamping holiday
It can be difficult to find food options that everyone will enjoy, accounting for different ages, tastes, and dietary restrictions.
In our experience, planning ahead is vital. Check out some options below:
Stay on the campsite & cook yourselves!
Let everyone take care of their own food options for the weekend, but come together for one main meal. Who doesn't love a group BBQ?!
Everyone could bring their own food or you could liaise with a local butcher/grocer to get a BBQ pack ready for delivery or pickup.
At our campsite if you booked exclusive use of one of the camping / glamping meadows - you can hire extras such as a group BBQ (including large charcoal/woodfired BBQ, tools & fuel) or you can ask for an outdoor camp kitchen.
Top of the Woods group catering
This is probably the easiest option for your group. You don't have to worry about driving anywhere - all you have to do is book, turn up and let us do the rest.
See what food options we have during your stay & book ahead, to ensure you can be accommodated (at least 48 hours’ notice).
We may be able to cater for groups outside of these times depending on the size of gang, other guest commitments and staff availability.
How to arrange meals at a local pub or restaurant
Call ahead and make a group booking well ahead of time. During weekends and school holidays, pubs and restaurants may find it hard to accommodate last-minute group bookings. You will normally need to make a deposit for your group reservation.
You may also want to consider booking local taxis for your group so you can drink and not worry about getting back to the campsite. Ask as reception for local taxi numbers & local pubs.
5. Group activities for your camping or glamping holiday
If you're looking for group glamping in the UK, then Pembrokeshire and Cardigan Bay in Wales are amazing places to visit for lovers of nature, adventure and the outdoors.
The area is a mecca for outdoor activities - hiking, walking, swimming, surfing and coasteering.
There's something for everyone - get inspired with our Top 20 things to do In Pembrokeshire.
What group activities are available in Pembrokeshire?
Organised outdoor activities:
canoeing is great for small and large groups, especially if you have mixed abilities.
guided paddle boarding and horse-ridding is great for smaller groups for up to 10 people.
Cycling in Pembrokeshire - get on your bike
If cycling is your thing as a group the area offers great road and mountain bike cycle paths and trails. Just ask in reception for local cycle maps for your gang, or check out these group cycling holidays.
Why not stay on the campsite?
Enjoy the beautiful wild meadows, catching up with old friends.
If you have kids in tow, let them run wild, play and explore. (7 ideas for free activities with kids)
Head off on a waterfall trail in the woods - just don't forget your group picnic!
Let us arrange private group activities for you, such as bushcraft, storytelling, or yoga.
6. Find Your Wild Holidays - all-inclusive group holidays
Do you have a milestone birthday to celebrate with your besties? Want to get a small group together who you haven't seen for ages? But you're too busy to organise it all?
Our all-inclusive Find Your Wild weekend holidays in Wales make it easy for you - perfect for small groups who love adventure.
Sleep under the stars enjoying two nights camping or glamping, catching up with friends around the campfire, with great conversation and delicious food.
Have fun together with an unforgettable adventure in nature, guided by local experts, so you can discover the unique areas that Pembrokeshire and Cardigan Bay have to offer and create fantastic moments to treasure with your friends!
We organise everything, all you need to do is book, get here and enjoy yourselves.
• 2 days camping or glamping (you choose which one)
• Food for the weekend - Breakfast on Saturday and Sunday, Saturday packed lunch and 2-course dinner.
• Your guided adventure in nature
Groups up to 10 - 12
Wild Gin Weekend – Perfect for a girlie weekend to celebrate a milestone birthday or catch up with old school friends.
Wild Coastal Foraging – Perfect for foodie groups, to explore local beaches and secret foraging sites.
Wild SUP Safari – Perfect for a beginner group who want to try paddle-boarding together.
Wild Coasteering – Perfect for an adrenaline-fuelled adventure in the Celtic sea.
Group up to 4 – 6
Wild Sea SUP Adventure – Perfect for more experienced paddle-board groups who want an expert guide to Pembrokeshire’s stunning coastline.
How to book your group holiday?
- what are you waiting for?
We love hosting glamping groups at Top of the Woods so we hope our 6 tips have inspired you to plan your next group holiday. Let's get together!
Find out more about options for group holidays here.
Find out more
Find Your Wild Holidays - perfect for small groups
Top of the Woods Provides the Best Eco Luxury Glamping & Camping Holidays in Pembrokeshire and Cardigan Bay in Wales, UK. Sustainable Staycations. Beaches. Nature. Woodlands. Dog Friendly.
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